C.R.S. Section 24-30-1104
Functions of the department

  • definitions
  • rules

(1)

Within the counties of Adams, Arapahoe, Boulder, Douglas, Pueblo, El Paso, and Jefferson, the city and county of Broomfield, and the city and county of Denver, and within any other areas in the state of Colorado where central services are offered, the department of personnel shall perform the following functions for the executive branch of the state of Colorado, its departments, institutions, and agencies, under the direction of the executive director:

(a)

Formulate, in consultation with state departments, institutions, and agencies, recommendations for a strategic plan for approval of the executive director of the department of personnel and the governor no later than January 1 of 2005 and every five years thereafter;

(b)

Review all existing and future services, service applications, software related to services, planning systems, personnel, equipment, and facilities and establish priorities for those that are necessary and desirable to accomplish the purposes of this part 11;

(c)

Establish procedures and standards for management of service functions set forth in this part 11 for all state departments, institutions, and agencies;

(d)

Establish and maintain facilities as needed to carry out the duties set forth in this part 11, including but not limited to those listed;
(e)(Deleted by amendment, L. 2004, p. 306, § 3, effective August 4, 2004.)(f) Advise the governor and the general assembly on central services matters;

(g)

Prepare and submit such reports as are required by this part 11 or which the governor or the general assembly may request;

(h)

Approve or disapprove the acquisition of services, service equipment, and software related to services by any state department, institution, or agency and approve, modify, or disapprove the staffing pattern for service operations by any state department, institution, or agency in accordance with the approved plan;

(i)

Continually study and assess service operations and needs of state departments, institutions, and agencies;

(j)

Provide services, equipment, and facilities as required pursuant to this part 11 for state departments, institutions, and agencies according to their needs;

(k)

Establish, in consultation with other state departments, institutions, and agencies, techniques and standards for microfilm, digital imaging, and digital conversion and evidentiary certification of photographs, microphotographs, or reproductions;

(l)

Notify state agencies through written statements, which may include electronic statements, prepared by the department of personnel that state agencies may obtain goods and services directly from the private sector, if the cost and quality of such goods or services offered by the private sector are competitive with those provided by the department of personnel;

(m)

Offer services to any state institution of higher education that chooses to purchase such services. When an institution of higher education intends to purchase a service provided by the department, the institution shall include the department in any solicitation or vendor qualification process for the service. Whenever practicable, institutions of higher education shall seek partnerships with the department for the purpose of procuring services at a cost savings to the institution and the state.

(1.5)

The department of personnel shall establish a rule providing for a waiver to a state agency of subsection (1) of this section when the state agency can procure the services described in this part 11 at a net cost savings to the state.

(2)

In addition to the county-specific functions set forth in subsection (1) of this section, the department of personnel shall take such steps as are necessary to fully implement a central state motor vehicle fleet system by January 1, 1993. The provisions of the motor vehicle fleet system created pursuant to this subsection (2) apply to the executive branch of the state of Colorado, its departments, its institutions, and its agencies; except that the governing board of each institution of higher education, by formal action of the board, and the Colorado commission on higher education, by formal action of the commission, may elect to be exempt from the provisions of this subsection (2) and may obtain a motor vehicle fleet system independent of the state motor vehicle fleet system. Under the direction of the executive director, the department of personnel shall perform the following functions pertaining to the motor vehicle fleet system throughout the state:

(a)

Establish and operate a central state motor vehicle fleet system and such subsidiary-related facilities as are necessary to provide for the efficient and economical use of state-owned motor vehicles by state officers and employees;

(b)

Establish and operate central facilities for the maintenance, repair, and storage of state-owned passenger motor vehicles for the use of state agencies; utilize any available state facilities for that purpose; and enter into contracts with such facilities as are necessary to carry out the provisions of this part 11;

(c)

Intentionally left blank —Ed.

(I)

Adopt uniform rules for motor vehicle acquisition, operation, maintenance, repair, and disposal standards. Uniform rules adopted by the executive director of the department of personnel pertaining to acquisition of motor vehicles by lease or purchase shall provide that low energy consumption shall be a favorable factor in determining the low responsible bidder. The size of any passenger motor vehicle shall not be greater than necessary to accomplish its purpose.

(II)

By January 1, 2008, the executive director shall adopt a policy to significantly increase the utilization of alternative fuels and that establishes increasing utilization objectives for each following year. To encourage compliance with this policy, the rules promulgated pursuant to this subsection (2)(c) may establish progressively more stringent percentage mileposts and, for fiscal years commencing after July 1, 2004, require the collection of data concerning the annual percentage of state-owned bi-fueled vehicles that were fueled exclusively with an alternative fuel. For the years commencing on January 1, 2008, and January 1, 2009, the executive director shall purchase flexible fuel vehicles or hybrid vehicles, subject to availability, unless the increased cost of such vehicle is more than ten percent over the cost of a comparable dedicated petroleum fuel vehicle. Beginning on January 1, 2010, the executive director shall purchase motor vehicles that operate on compressed natural gas, plug-in hybrid electric vehicles, or vehicles that operate on other alternative fuels, subject to their availability and the availability of adequate fuel and fueling infrastructure, if either the increased base cost of such vehicle or the increased life-cycle cost of such vehicle is not more than ten percent over the cost of a comparable dedicated petroleum fuel vehicle. The executive director shall adopt a policy to allow some vehicles to be exempted from this requirement. Notwithstanding section 24-1-136 (11)(a)(I), the executive director or the director’s designee shall submit an annual report to the transportation committees of the senate and the house of representatives, or any successor committees, and the joint budget committee of the general assembly, detailing the items specified in subsection (2)(c)(V) of this section. As used in this subsection (2)(c)(II):

(A)

“Flexible fuel vehicle” means any dedicated flexible-fuel or dual-fuel vehicle designed to operate on at least one alternative fuel.

(B)

“Hybrid vehicle” means a motor vehicle with a hybrid propulsion system that uses an alternative fuel by operating on both an alternative fuel, including electricity, and a traditional fuel.

(III)

For purposes of this subsection (2)(c):

(A)

“Alternative fuel” means compressed natural gas, propane, ethanol, or any mixture of ethanol containing eighty-five percent or more ethanol by volume with gasoline or other fuels, electricity, or any other fuels, which fuels may include, but are not limited to, clean diesel and reformulated gasoline so long as these other fuels make comparable reductions in carbon monoxide emissions and brown cloud pollutants as determined by the air quality control commission created in section 25-7-104. “Alternative fuel” does not include any fuel product, as defined in section 25-7-139 (3)(c), that contains or is treated with methyl tertiary butyl ether (MTBE).

(B)

“Bi-fueled vehicle” means a motor vehicle, which may be purchased to comply with applicable federal requirements including, but not limited to, the federal “Energy Policy Act of 1992”, 42 U.S.C. sec. 13257, and 42 U.S.C. sec. 7587, that can operate on both an alternative fuel and a traditional fuel or that can operate alternately on a traditional fuel and an alternative fuel.

(C)

“Biodiesel” means fuel composed of mono-alkyl esters of long chain fatty acids derived from plant or animal matter that meet ASTM specifications and that is produced in Colorado.

(D)

“Life-cycle cost” means the purchase cost of a vehicle minus the resale value at the end of the vehicle’s expected useful life, in addition to the fuel, operating, and maintenance costs incurred during the vehicle’s expected useful life. Fuel costs per mile traveled shall be calculated based on the reference case projections published by the United States energy information administration for the expected useful life of the vehicle. The expected useful life of a vehicle shall be the standard that is set by the state fleet management program for analysis and life-cycle costing purposes.

(IV)

Intentionally left blank —Ed.

(A)

By January 1, 2007, the director shall adopt a policy that all state-owned diesel vehicles and equipment shall be fueled with a fuel blend of twenty percent biodiesel and eighty percent petroleum diesel, subject to availability and so long as the price is no greater than ten cents more per gallon than the price of diesel fuel. The director shall provide for the proper administration, implementation, and enforcement of the policy.

(B)

Repealed.

(V)

Notwithstanding section 24-1-136 (11)(a)(I), on or before November 1, 2013, and each November 1 thereafter, the executive director or the director’s designee shall submit a report to the general assembly as specified in subsection (2)(c)(II) of this section. The report must include, but need not be limited to, the following:

(A)

The number of vehicles that the executive director or the director’s designee purchased since January 1, 2008, for the motor vehicle fleet system that operate on compressed natural gas and other alternative fuels;

(B)

An estimate of the number of dedicated petroleum fuel vehicles that the executive director or the director’s designee purchased for the motor vehicle fleet system since January 1, 2008, instead of a vehicle that operates on compressed natural gas or other alternative fuel because the base cost or life-cycle cost of the compressed natural gas vehicle or other alternative fuel vehicle was more than ten percent over the cost of a comparable dedicated petroleum fuel vehicle;

(C)

An explanation of the availability of adequate fuel and fueling infrastructure in the state for compressed natural gas vehicles and other alternative fuel vehicles and whether limited availability of fuel or fueling infrastructure contributes to the purchase of dedicated petroleum fuel vehicles for the motor vehicle fleet system instead of vehicles that operate on compressed natural gas and other alternative fuels;

(D)

A summary of the policy that allows the executive director to exempt some vehicles from the requirement to purchase vehicles that operate on compressed natural gas and the percentage of dedicated petroleum fuel vehicles that the director purchased pursuant to this exemption;

(E)

A summary of the administrative procedures or policies in place within the department, if any, that are intended to facilitate the purchase of vehicles that operate on compressed natural gas and other alternative fuels;

(F)

The executive director’s suggested changes to the requirements and limitations of subparagraph (II) of this paragraph (c) or other state law that would facilitate the gradual conversion of the motor vehicle fleet system to vehicles that operate on compressed natural gas and other alternative fuels, allow the state to account for the benefit of reduced emissions from vehicles that operate on compressed natural gas and other alternative fuels in its analysis regarding the purchase of such vehicles, and enable the department to provide the best value to the state in the motor vehicle fleet system while purchasing vehicles that operate on compressed natural gas and other alternative fuels; and

(G)

A plan for putting in place the infrastructure necessary to support vehicles in the state’s motor vehicle fleet system that operate on compressed natural gas and other alternative fuels.

(d)

Intentionally left blank —Ed.

(I)

Require that all state agencies transfer custody of certificates of title to all state-owned motor vehicles that are owned by such agencies to the department of personnel for the purpose of compiling complete data on all motor vehicles owned by the state;

(II)

Require that all motor vehicles presently owned by state agencies be entered into the state fleet management program. Per-mile costs for the program shall be determined by criteria established by the department of personnel.
(III)(Deleted by amendment, L. 96, p. 1498, § 10, effective June 1, 1996.)(IV) Require that any department, institution, or agency of the executive branch of the state that owns, operates, or controls vehicles that are not part of the central state motor vehicle fleet system provide the department of personnel with information requested by the department for the purpose of compiling complete data on all motor vehicles owned by the state.

(e)

Require that all vehicles purchased after July 1, 1992, shall be owned by the department of personnel and leased and permanently assigned to state agencies. Purchases shall be based on specifications as requested by the state agency in cooperation and consultation with the department of personnel and the motor vehicle advisory council.

(f)

Maintain, store, repair, dispose of, and replace state-owned motor vehicles under the control of the department of personnel. The department of personnel shall ensure that state-owned motor vehicles are not routinely replaced until they meet the replacement criteria relating to mileage, cost, safety, and other relevant factors established by the department.

(g)

Establish and maintain a centralized record-keeping system for the acquisition, operation, maintenance, repair, and disposal of all motor vehicles in the fleet;

(h)

Assign suitable transportation, either on a temporary or permanent basis to any state agency upon: Proper requisition; proper showing of need for use on authorized state business; or approved commuting as provided in section 24-30-1113;

(i)

Establish and maintain a record-keeping system for the assignment and use of each vehicle in the motor fleet, which shall include:

(I)

Verification from the executive director of a state agency or the executive director’s designee that any employee driving a state vehicle has a valid driver’s license;

(II)

A statement of the authorized state business or other approved purpose for which the vehicle is assigned;

(III)

Any other information which the director determines is necessary to carry out the purposes and provisions of this part 11;
(j)(Deleted by amendment, L. 2004, p. 306, § 3, effective August 4, 2004.)(k) Allocate and charge against each state agency to which transportation is furnished, on the basis of mileage or on the basis of the period of time for which each vehicle is assigned to the agency, its proportionate part of the cost of maintenance and operation of the motor vehicle fleet;

(l)

Enforce such rules and regulations as may be adopted by the director pursuant to the provisions of this part 11;

(m)

Delegate or conditionally delegate to the respective heads of agencies to which state-owned motor vehicles are permanently assigned such duties as may be designated by the director for the enforcement of all or part of the rules and regulations adopted by the department of personnel;

(n)

Require state agencies, officers, and employees to keep all records and make all reports regarding state-owned motor vehicle use as provided in rules and regulations adopted by the department of personnel;
(o)(Deleted by amendment, L. 2004, p. 306, § 3, effective August 4, 2004.)(p) Negotiate and enter into contracts for the purchase or lease of such personal property as is deemed necessary to achieve the purposes and provisions of this part 11;

(q)

Adopt an annual operating budget;

(r)

Supervise and be responsible for the expenditure of moneys appropriated to carry out the purposes and provisions of this part 11;

(s)

Exercise any other powers or perform any other duties that are reasonably necessary for the fulfillment of the powers and duties assigned to the department of personnel pursuant to this part 11; and

(t)

Require that the federal environmental protection agency mile-per-gallon rating for all motor vehicles purchased for the state-owned motor vehicle fleet on or after January 1, 2007, meet or exceed the average fuel efficiency standards as established pursuant to the federal “Energy Policy and Conservation Act”, 15 U.S.C. sec. 2001, et seq., recodified as 49 U.S.C. sec. 32901 et seq.

(3)

Repealed.

(4)

In addition to any other duties imposed by this section, the department of personnel shall establish and maintain a program for parking permits and building and grounds maintenance for the state capitol buildings group pursuant to part 1 of article 82 of this title.

Source: Section 24-30-1104 — Functions of the department - definitions - rules, https://leg.­colorado.­gov/sites/default/files/images/olls/crs2023-title-24.­pdf (accessed Oct. 20, 2023).

24–30–101
Department of personnel - state support services
24–30–102
Construction of terms
24–30–104
Burnham Yard rail property site - required development planning
24–30–201
Accounts and control - controller
24–30–202
Procedures - vouchers, warrants, and checks - rules - penalties - definitions
24–30–202.4
Collection of debts due the state - state agency options - controller’s duties - offsetting disbursements - definitions
24–30–202.5
Assistant state solicitors general
24–30–202.7
Lottery winnings offset - definitions
24–30–203
Refunds of money erroneously collected
24–30–204
Fiscal year
24–30–205
Duties of controller
24–30–207
Reports of revenue and expenditures
24–30–209
Statewide financial and human resources information technology systems - billing process - statewide financial information technology systems cash fund - creation
24–30–210
Cash fund solvency fund - creation - loans - report - legislative declaration
24–30–1001
Office of administrative courts - administrative courts cash fund - creation
24–30–1002
Appropriation of moneys
24–30–1003
Administrative law judges - appointment - qualifications - standards of conduct
24–30–1101
Legislative findings and declarations
24–30–1102
Definitions
24–30–1103
Central services
24–30–1104
Functions of the department - definitions - rules
24–30–1105
Powers of the executive director - penalties
24–30–1106
Appeal from decisions of director
24–30–1107
Existing and new equipment, personnel, applications, and systems subject to approval of director
24–30–1108
Revolving fund - service charges - pricing policy
24–30–1111
Postage meters - penalty for private use
24–30–1112
Permanent assignment of vehicles - state agency - verification of minimum mileage - revocation
24–30–1113
Assignment of vehicles to state agency officers or employees - report to legislative audit committee - definition
24–30–1114
Restrictions on assignment of vehicles
24–30–1115
Motor fleet management fund - creation
24–30–1117
Exclusive authority to acquire state-owned motor vehicles
24–30–1201
Definitions
24–30–1203
Purchasing requirements
24–30–1204
Cooperation between state agencies
24–30–1301
Definitions
24–30–1302
State buildings - transfer
24–30–1302.5
Office of the state architect
24–30–1303
Office of the state architect - responsibilities
24–30–1303.5
Office of the state architect to prepare and maintain inventory of state property - vacant facilities
24–30–1303.7
Controlled maintenance projects - flexibility in administering appropriations
24–30–1303.8
Governor’s mansion maintenance fund - creation - report
24–30–1303.9
Eligibility for state controlled maintenance funding - legislative declaration
24–30–1304
Life-cycle cost - legislative findings and declaration
24–30–1305
Life-cycle cost - application - definitions
24–30–1305.5
High performance standards - report - legislative declaration - definition
24–30–1306
Acceptance of gifts and grants
24–30–1307
Legislative declaration
24–30–1310
Funding for capital construction, controlled maintenance, or capital renewal - definitions
24–30–1311
Statewide planning function - responsibilities
24–30–1312
Accessibility signage for facilities
24–30–1313
Capitol complex renovation fund - created - repeal
24–30–1314
Capitol complex renovation - report - repeal
24–30–1401
Legislative declaration
24–30–1402
Definitions
24–30–1403
Professional services - listings - preliminary selections
24–30–1404
Contracts - definition
24–30–1405
Public notice
24–30–1406
Criminal liability
24–30–1407
Prior existing design plans
24–30–1408
Emergency contracts
24–30–1501
Legislative declaration
24–30–1502
Definitions
24–30–1503
Risk management system
24–30–1503.5
Risk management system - independent program
24–30–1504
Powers and duties of the department
24–30–1505
Powers of the executive director
24–30–1506
Claims investigation, claims adjustment, and support services
24–30–1507
Legal services
24–30–1508
State claims board - creation
24–30–1509
Powers and duties of the board
24–30–1510
Risk management fund - creation - authorized and unauthorized payments
24–30–1510.3
Risk management fund - state employee workers’ compensation account - assessment of risks to institutions of higher education
24–30–1510.5
Self-insured property fund - creation - authorized and unauthorized payments - executive director authorized to make payments
24–30–1510.7
Workers’ compensation for state employees
24–30–1511
State treasurer to invest funds
24–30–1511.5
State self-insurance funds - transfers - definition
24–30–1512
Risk management fund and self-insured property fund not subject to insurance laws
24–30–1513
State auditor - examination - report
24–30–1515
Compromise or settlement of claims - authority
24–30–1516
Rules and regulations
24–30–1517
Applicability
24–30–1519
Insurance policies
24–30–1520
Authorization by law to settle claims or to pay judgments
24–30–1801
Legislative declaration
24–30–1804
Institutions of higher education - statewide telecommunications network
24–30–2001
Definitions
24–30–2002
Contracts for energy analysis and recommendations
24–30–2003
Energy cost-savings contracts
24–30–2101
Short title
24–30–2102
Legislative declaration
24–30–2103
Definitions
24–30–2104
Address confidentiality program - creation - substitute address - uses - service by mail - application assistance centers
24–30–2105
Filing and certification of applications - authorization card
24–30–2106
Change of name, address, or telephone number
24–30–2107
Certification cancellation - records
24–30–2108
Address use by state or local government agencies
24–30–2109
Disclosure of actual address prohibited
24–30–2110
Request for disclosure
24–30–2111
Disclosure of address or unique identifying information in criminal and civil proceedings
24–30–2112
Participation in the program - orders relating to allocation of parental responsibilities or parenting time
24–30–2113
Rule-making authority
24–30–2114
Surcharge - collection and distribution - address confidentiality program surcharge fund - creation - definitions
24–30–2115
Address confidentiality program fund - creation - appropriations
24–30–2201
Short title
24–30–2202
Definitions
24–30–2203
Colorado disability funding committee
24–30–2204
Program to assist persons to obtain disability benefits - repeal
24–30–2204.5
Program to investigate, fund, and pilot projects or programs to benefit persons with disabilities
24–30–2205.5
Disability support fund
24–30–2206
License to buy and sell selected registration numbers for license plates
24–30–2208
Sale of registration numbers
24–30–2209
Creation of a private market for registration numbers - fee
24–30–2210
Administration
24–30–2211
Implementation
24–30–2212
Sunset review - repeal of part
Green check means up to date. Up to date

Current through Fall 2024

§ 24-30-1104’s source at colorado​.gov